It’s true! As a business owner or office manager it won’t shock you to hear that having to search through piles upon piles of paperwork for one elusive scrap is a massive waste of time and resources. We understand that sometimes you need to keep old documents handy, just in case, but many business owners never stop to consider alternative storage solutions that could revolutionise the way their companies work.
How Clutter Impacts Your Business:
Did you know that roughly 25% of workers save things in piles instead of files? According to a recent study published in The Wall Street Journal, the average manager wastes six weeks annually searching for important documents lost in clutter. It’s very clear that disorganisation costs businesses valuable time and money but it turns out clutter can also have a negative impact on employee morale. Studies on mental health in the workplace indicate that a cluttered, untidy office can decrease employee happiness by up to 33% which has a significant impact on productivity and efficiency.
Common Storage Mistakes:
Paperwork is one of the biggest offenders when it comes to office clutter. Whether its stored haphazardly across desk tops or overflowing from filing cabinets, once you’ve got a paperwork problem it can be difficult to get it under control. Unfortunately, there’s really only one way to tackle paper work and that is a good, old fashioned, sift through.
Boxes are another, very convenient way to disguise clutter and create a false sense of organisation however these present almost exactly the same problem as piled up paperwork. Using boxes for storage takes up massive amounts of space in the workplace and doing so can even lead to health and safety issues such as trip hazards and fire safety risks.
We recommend taking the time to walk around your workplace and to identify things that are in the way, such as boxes stacked up in corners and paperwork piled up on desks. From here we suggest moving everything into one space so you can see at a glance what you need to sort through. Put the things you regularly use into cupboards or storerooms and make sure to clearly label items and create rows of boxes for easy access. Finally, consider using self-storage for non-essential or archived documents and any boxes that you don’t require day-to-day access to.
You might think assigning someone to sort paperwork and boxes isn’t an effective use of yours or your employees time, but it could save you hours upon hours searching for important documents in the long run. By storing boxes, paperwork and even filing cabinets off-site, you free up space for the more immediate/important documents. Our business storage solutions allow for 24-hour access too, so you’re free to access boxes and paperwork as and when you need to.
It’s clear that proper storage solutions can save business owners valuable space and time, leaving you free to focus on growing your business. Our business storage solutions are both affordable and flexible, allowing you to hire as little or as much space as you need, even if it’s just for a short period of time (e.g. while relocating or decorating your current premises). Contact us for more information and to see how we can help revolutionise your workplace efficiency.